FAQs

All items: Subject access requests

What data subject access rights do employees have under the UK GDPR?

Updated to reflect new rules on time limits for responding to data subject access requests, in place from 5 February 2026 under the Data (Use and Access) Act 2025.
What rights of access do employees have to job references?
Where an individual's employment offer is withdrawn due to an unsatisfactory reference do they have any right to see the reference?
Do job applicants have the right to see notes made on them at interview?
If an employee asks for a copy of their "personnel file" is the employer obliged to supply all the information held on the employee?
Where an unsuccessful job applicant asks for details of why they were not offered the job is the employer obliged to provide these?
Does an individual who is no longer employed by the employer have data access rights, and if so for how long after leaving?

About this category

Frequently asked questions and answers on subject access requests.